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Understanding Payroll in Ireland: What Global Companies Need to Know About Irish Payroll

Ireland offers multinational companies a business-friendly tax environment, highly educated workforce, and one of the fastest-growing economy in the European Union – making it a prime location for global expansion.

Like other European nations, Ireland’s economic future will be impacted by Britain’s vote to vacate  the EU. Ireland is dependent on the UK mainland for trade, so global companies with import/export operations there will be keeping a close eye on how Brexit plays out. They should also keep close watch over the nation’s nuanced, shifting, and (in some instances) complex payroll laws and business regulations.

For example, last year Ireland  made it possible for companies engaging in research & development in Ireland to take advantage of a 6.26 percent corporate “knowledge development box” (KDB) tax rate for revenue and royalties derived from intellectual property held in Ireland. However, Ireland in turn made paying taxes more costly and complicated for global organizations by increasing landfill levies and adding new disclosure requirements for filing income tax returns.

As these and other changes impact global companies, working with a trusted global payroll solution can help multinational organisations maintain compliance with the Ireland payroll guidelines. Read on for a primer on the key considerations to know.

Getting Started

A company is required to have an Irish legal entity established in order to process a payroll in Ireland. For multinationals, registering as a Limited Company with the Companies Registration Office (CRO) typically takes 2-4 weeks.

From there, the organisation needs to obtain a company seal and register with the Revenue Commissioners in order to satisfy its VAT tax and social insurance requirements. While payroll and social insurance (PAYE/PRSI) registration is immediate, VAT registration takes 5-10 days for approval. Setting up an in-country bank account is not necessary as it is not mandatory to make payments to employees from an in-country bank account.

Employment Considerations

Employment relationships in Ireland are governed by an extensive statutory framework of country laws and EU directives. Employment contracts are not legally required, but employers are generally obliged to furnish employees with a statement (at minimum) of the main terms and conditions of employment. However, a probationary period will only be effective if expressly mentioned in a contract.

To hire a foreign worker, the employer or employee must obtain a General Employment Permit based on the offer of employment. General Employment Permits are not issued in instances where the granting of a permit would mean that more than 50% of a company’s employees are non-European nationals.

Tax Considerations

Nearly all income is liable to tax in Ireland, and employers deduct tax on employee’s income from his or her wages in compliance with the Pay As You Earn (PAYE) system. Income taxes range from 20 to 40 percent based on the individual’s salary and circumstances. New employees in Ireland require a Personal Public Service (PPS) number in order to receive credits for their income tax and social security obligations. If the employer must process payroll for the employee before a PPS number is obtained, he or she will be taxed 40% on all earnings until the tax credits are established.

The Universal Social Charge (USC), implemented in 2011, is an additional tax on employee’s gross income and benefits-in-kind from all sources, before any tax reliefs, capital allowances, losses, or pension or social security contributions. It is charged at a progressive rate of 2-8% depending on employee income; employees cannot use tax credits to reduce USC payments.

Social security contributions from both employer and employee are also required to satisfy Pay Related Social Insurance (PRSI) obligations. PRSI payments cover a range of social welfare benefits and employee contributions are determined by “class” (i.e., nature of work) and income. The individual’s income level determines how tax credits are applied to employees’ payment obligations. Employers contribute to PRSI at a rate of 8.5 to 10.5 percent for Class A employees (the most common classification).

Compensation Considerations

The minimum wage in Ireland increased to €9.25 an hour on January 1, 2017 from the earlier minimum of €9.15 an hour. As a common practice, many employers offer increased hourly pay for those who work unsocial (or “unsociable”) hours, such as night or weekend shifts. While Irish Labour Law stipulates that the maximum average weekly working hours (including overtime) over a 4-month period cannot exceed 48 hours, there are no legal guidelines around overtime as it is subject to the guidelines of an employment contract or collective agreement.

An 8-hour day, Monday-Friday workweek is common across Ireland. Employers are required to give employees a pay slip (either hard copy or electronic) that shows the gross wages before tax in addition to all of the deductions from their pay. Payroll records must be retained for 6 years.

Leave Considerations

Ireland legislation provides a basic annual leave entitlement of 4 weeks, paid to the employee in advance at the normal weekly rate. On termination of employment, payment in lieu of untaken accrued annual leave is typically required. Full time employees are entitled to public holiday benefits.

Female employees are entitled to a paid maternity leave of 26 consecutive weeks plus 16 weeks unpaid maternity leave. Paternity leave is not provided for in Irish legislation, but employees who have been with an employer for over a year are eligible for unpaid parental leave of eighteen weeks each for both parents. An employee has no legal entitlement to sick pay; it is at the discretion of the employer.

 Date  Ireland’s Public Holiday Schedule
 January 1st  New Years Day
 March 17th  St. Patrick’s Day
 Monday after Easter Sunday  Easter Monday
 First Monday in May  May Bank Holiday
 First Monday in June  June Bank Holiday
 First Monday in August  August Bank Holiday
 Last Monday in October  October Holiday (Halloween)
 December 25th  Christmas Day
 December 26th  St. Stephen’s Day

In Conclusion

Although payroll in Ireland presents a number of challenging requirements and regulations, multinationals in the country can achieve ongoing success and streamlined operations with the right global payroll strategy. The support of an international payroll managed services partner such as Clear Group, based in Balbriggan, Co. Dublin can be highly valuable for global companies as they look to launch or expand payroll in Ireland in compliance with all applicable requirements.

If you are located overseas, and you have employees working in Ireland, Clear Group can manage your complete payroll needs. Talk to us today by calling + 353 1 968 0663, or click here to send us an email.

The Challenge

Operating a payroll in a new country can be complex, and require a significant investment of time and training. Understanding local payroll legislation, rules and regulations can be problematic, unless you have speciality training, and work experience in the jurisdiction.

The Solution

Clear Group specialises in Irish payroll. We can help you set up, and manage, your complete payroll function in Ireland. We know all the rules and regulations and will take care of everything – ensuring you can provide a proficient payroll service to each of your international employees.

How we can help you?

  • Registering as an overseas employer in Ireland
  • Irish Tax advice for your company, and for your employees, to ensure maximum tax savings
  • Pensions, Private Health Care, Company Car Payments
  • Direct payment to your employees in Euro.
  • Currency transfers, which means you can pay employees in Ireland, directly from your own bank account.

Why work with us?

  • Expert local knowledge, and a high-quality payroll service in Ireland
  • Confidence that your payroll is compliant with Irish payroll legislation and tax law
  • A single contact person within Clear Group ensuring you receive a personal service and have direct access to the person processing your payroll
  • Secure in the knowledge your payroll will run efficiently and effectively.
  • Support for your employees in Ireland
  • Reporting to your accounts department
  • Payslip delivery to employees, plus tax and social security reporting and payments.

This article is for informational purposes only and not intended to convey or constitute legal or any other advice.